Website Privacy Policy
Please read this Privacy Policy carefully before using this website.
Privacy Policy Consent
This website and its content are owned by MindFullyMe Mental Health, PLLC (DBA: MindFullyMe Wellness) (“Company,” “we,” or “us”). The term “you” refers to the individual using or viewing MindFullyMeWellness.co.
This Privacy Policy outlines how we collect, use, process, and distribute your information, including Personal Data (as defined below), when you access this Website. We will not use or disclose your information except as described in this Privacy Policy. The information collected through our Sites will be used solely for the purposes stated in this Privacy Policy and in accordance with our Terms of Service.
We reserve the right to modify this Privacy Policy at any time without notice. If there are significant changes, we will notify you via email and/or post a prominent notice on our Website.
By using this Website or any of its content, you consent to the terms of this Privacy Policy, whether or not you have read it.
Information We Collect
To provide you with an optimal experience on our Website, we collect only the minimum necessary personal information required to fulfill our obligations. We may collect:
A name and email address for delivering our newsletter, which you consent to by providing this information through our contact forms.
Billing information (name, address, and credit card details) to process payments for products or services we provide under our contractual obligation.
A name and email address if you reach out via our contact form with a question. We may send you marketing emails either with your consent or based on our legitimate interest in contacting you about your inquiry or question.
Information through co-branded offers, where we will clearly identify who is collecting your information and whose privacy policy applies. If multiple parties are retaining the data, this will be disclosed, along with links to all applicable privacy policies.
Please note that providing this information (“Personal Data”) is voluntary. By providing it, you consent to the collection and processing of your data as outlined in this Privacy Policy. You may withdraw consent or request the deletion of your Personal Data at any time by contacting us at [email protected].
If you choose not to provide certain Personal Data, you may not be able to participate in specific features of our Website or content.
Additional Information We May Collect:
Anonymous Data Collection and Use: We may use your IP address to diagnose server issues and manage the Website. We collect this traffic data, which does not personally identify you, to help us improve our services. This data collection is anonymous and does not track your activities on other websites. We may share aggregated traffic data with business partners and advertisers.
Cookies: We may use cookies, a standard feature of most web browsers, to enhance your experience. Cookies do not store personally identifiable information. You can disable cookies through your browser settings, though this may affect your Website experience, and some features may not work as intended.
How We Use the Information We Collect
Contact You: We may contact you based on the following legal grounds for processing:
Consent: If you give us your explicit, informed consent to contact you.
Contractual Obligation: We will contact you to fulfill our obligations related to goods or services you have purchased from us.
Legitimate Interest: We may contact you if we believe you have a legitimate interest in hearing from us. For example, if you attend a webinar, group, or session (or anything similar), we may send you marketing emails related to that event. You can always opt-out of these emails.
Processing Payments: We use the Personal Data you provide to process payments for goods or services. We only partner with third-party payment processors who adhere to the highest security standards and comply with GDPR.
Targeted Social Media Advertising: We may use the information you provide to create social media advertisements or look-alike audiences for marketing purposes.
Sharing with Third Parties: We may share your data with trusted third parties, such as our newsletter provider for email communications, payment processors, and social media platforms for advertisements.
Public Sharing of Your Information
Please note that when you voluntarily share your Personal Data on our Website or through its content, such as posting comments on blogs or sharing details in group settings, it may be viewed, collected, and used by others. As a result, we cannot be held responsible for any unauthorized or improper use of the information you choose to share.
Storage, Sharing, and Transfer of Your Personal Data
Personal Data is stored either internally or via a third-party data management system. Your data is accessible only to those who need it to perform necessary tasks, including our hosting provider, newsletter provider, payment processors, or relevant team members.
Please note that we may transfer data internationally. For users in the European Union, please be aware that we transfer Personal Data outside the EU. By using our Website and providing your Personal Data, you consent to these international transfers as detailed in this Privacy Policy.
Data Retention
We will retain your Personal Data only for as long as necessary to provide the information or services you requested. Some data may be retained for longer periods to meet legal, contractual, or accounting requirements.
Confidentiality
We make every effort to keep your Personal Data confidential. However, we may disclose your information if required by law, or if we believe it is necessary to protect our rights or the safety of our users, or to investigate violations of this Privacy Policy.
Passwords
Certain features of the Website may require you to create a username and password. You are responsible for maintaining the confidentiality of your login information. We cannot be held liable for any loss or damage resulting from your failure to protect your account credentials. If you share your login information with others, they may access your Personal Data at your risk.
You agree to notify us immediately if you suspect any unauthorized use of your username or password or any other security breach.
Access, Update, or Delete Your Personal Data
You have the right to:
Request information on how your Personal Data is used and a copy of the data we hold.
Restrict processing if you believe the data is inaccurate, unlawful, or no longer needed.
Rectify or erase your Personal Data and receive confirmation of the changes.
Withdraw your consent at any time for processing your Personal Data.
Lodge a complaint with a supervisory authority if you feel your data is being processed unlawfully.
Request data portability, transferring your Personal Data to another entity without interference.
You can unsubscribe from our newsletters or updates anytime using the unsubscribe link at the bottom of any email communication. If you experience issues unsubscribing, please contact us at [email protected].
Security
We take commercially reasonable steps to protect your Personal Data from misuse or unauthorized access. However, we cannot guarantee total security due to potential technology or security breaches. In the event of a data breach, we will notify you immediately.
Anti-Spam Policy
We maintain a strict no-spam policy and provide you with the option to opt-out of our communications by selecting the unsubscribe link in email communications. We comply with the CAN-SPAM Act of 2003, ensuring that our emails are truthful and not misleading.
Third-Party Websites
Our Website may contain links to other websites. We are not responsible for the content or privacy practices of any third-party sites. We encourage you to review their privacy policies to understand how they manage your Personal Data.
Children’s Online Privacy Protection Act Compliance
We do not collect Personal Data from anyone under the age of 18, in compliance with COPPA (Children’s Online Privacy Protection Act) and the GDPR. Our Website is intended for individuals aged 18 or older.
Notification of Changes
We may use your contact information to notify you about changes to our Website, its content, or services. We reserve the right to modify this Privacy Policy at any time, and such changes will take effect immediately upon posting. Please review this Privacy Policy periodically. Continued use of the Website after changes constitutes acceptance of the revised Privacy Policy.
Data Controller and Processors
As data controllers, we are responsible for collecting and using your Personal Data. We rely on trusted third-party processors to handle data for purposes such as payments and email marketing, ensuring GDPR compliance.
If you have questions about this Privacy Policy, please contact us at [email protected]
THIS NOTICE DESCRIBES HOW YOUR HEALTH INFORMATION MAY BE USED AND DISCLOSED, AND HOW YOU CAN ACCESS IT. PLEASE READ IT CAREFULLY.
1. Our Commitment to Your Privacy
MindFullyMe Wellness (MFMW) recognizes the importance of keeping your health information private. MFMW is dedicated to safeguarding the confidentiality of your personal health information. To provide you with the highest quality care and to comply with legal regulations, we maintain a record of the care and services you receive. This document applies to all records of your care generated by this practice. It outlines how we may use and disclose your health information, as well as your rights regarding your information.
We are required by law to:
Ensure that your protected health information (PHI) remains confidential.
Provide you with this notice of our legal duties and privacy practices concerning your health information.
Abide by the terms outlined in this notice as it is currently in effect.
Please note that we may update this notice. If changes are made, they will apply to all existing information we have on file. The updated notice will be available upon request, in our offices, and on our website.
2. How Your Health Information May Be Used and Disclosed
The following categories explain how we may use or disclose your health information. Examples are provided for clarity, but not every situation will be listed. However, all uses and disclosures will fall into one of these categories.
For Treatment, Payment, or Healthcare Operations: Federal privacy regulations allow healthcare providers to use or disclose your personal health information without your written authorization, when it relates to your treatment, payment, or healthcare operations. For example, if a clinician consults with another healthcare provider regarding your condition, we may share your health information to assist in diagnosing or treating you.
Lawsuits and Legal Disputes: If you are involved in a lawsuit, we may be required to disclose health information in response to a court or administrative order. If there is a subpoena, discovery request, or similar legal process involving your health information, we may disclose your records, but only after reasonable efforts to notify you or seek a protective order.
3. Uses and Disclosures Requiring Your Authorization
Certain uses and disclosures require your explicit consent:
Psychotherapy Notes: We may keep “psychotherapy notes” as defined under HIPAA regulations. These notes are separate from your treatment record and are not used for treatment, payment, or healthcare operations. We will not disclose these notes unless:
It is for our use in your treatment purposes.
It is to aid in training or supervision of mental health professionals.
It is required for defending ourselves, and the practices, in legal proceedings initiated by you.
It is requested by the U.S. Department of Health and Human Services to ensure compliance with HIPAA.
Marketing: We will not use or disclose your personal health information for marketing purposes.
Sale of PHI: We do not sell your personal health information in the course of our business.
4. Uses and Disclosures Not Requiring Your Authorization
We may use or disclose your health information without your consent for the following reasons:
When required by law, as long as the disclosure complies with relevant legal requirements.
To report public health activities, such as suspected abuse, or to prevent serious threats to health or safety.
For health oversight activities, including audits and investigations.
In response to judicial or administrative orders, though we prefer obtaining your authorization first.
For law enforcement purposes, such as reporting crimes occurring on our premises.
To coroners or medical examiners as necessary.
For research purposes, under conditions that protect your privacy.
For specialized government functions, such as military or intelligence operations, or the protection of government officials.
For workers’ compensation purposes, with or without your authorization.
5. Disclosures Requiring an Opportunity for You to Object
Disclosures to Family, Friends, or Others: We may share your health information with family members, friends, or others involved in your care or payment, unless you object. In emergencies, this may happen without prior consent.
6. Your Rights Regarding Your Health Information
You have several rights regarding your personal health information (PHI):
Right to Request Restrictions: You can ask that we not use or disclose certain PHI for treatment, payment, or healthcare operations. We are not required to agree to these requests.
Right to Request Restrictions for Out-of-Pocket Expenses: You can request restrictions on disclosures of your PHI to health plans if you have paid out-of-pocket in full for a service.
Right to Choose How we Contact You: You can request that we contact you in a specific way (e.g., via phone, email, or mail to a different address), and we will comply with reasonable requests.
Right to Access Your PHI: You have the right to review and obtain copies of your medical records, except for psychotherapy notes. We will provide access within 35 days of receiving your written request, and you may be charged a reasonable fee for copying and mailing.
Right to Request a List of Disclosures: You can request a list of disclosures we have made of your PHI, excluding treatment, payment, or healthcare operations disclosures. You can ask for a report covering the last six years.
Right to Request Corrections or Updates: If you believe that any information in your health record is incorrect or incomplete, you have the right to request changes. We will respond within 65 days.
Right to Receive a Paper or Electronic Copy of This Notice: You have the right to request a paper copy of this privacy notice at any time, even if you have agreed to receive it electronically.